How to implement e-Way Bill in Busy Accounting Software


How to implement e-Way Bill in Busy Accounting Software
How to implement e-Way Bill in Busy Accounting Software


E-Way Bill is an electronic way bill for movement of goods which can be generated through E- Way Bill Portal (ewaybill.nic.in). It is applicable for any consignment value exceeding INR 50,000. Even if you have an inward supply of goods from unregistered person, E-Way Bill is required.

When an e-way bill is generated from E-Way Bill Portal, a unique E-Way Bill Number (EBN) is allocated and is available to the supplier, recipient and the transporter.

Implementation in BUSY

Complete implementation of E-Way Bill in BUSY can be divided in two parts:

Part I: Data Entry related to E-Way Bill in BUSY

Part II: Generation of Excel / JSON file from BUSY for upload on portal

Part I: Data Entry related to E-Way Bill in BUSY

Data entry for E-Way Bill is divided in two parts:

Masters Information

Transactions Information

Masters Information

Masters information is the information that is to be fed for one time only. This information will be picked automatically at the time of voucher feeding and E-Way Bill generation.

Following is the information that is to be specified for one time only:

1.‘From Place’ & ‘PIN Code’ in Company GST Configuration

First of all you need to specify ‘From Place’ & ‘PIN Code’ in Company GST Configuration. These two fields provide information about your location/city from where the movement of goods will start. To specify ‘From Place’ & ‘PIN Code’ in Company GST Configuration click Administration Configuration Features/Options GST/VAT. Given below is the

screenshot of GST/VAT Configuration window.


eway bill
2.) Transport, State and PIN Code in Party Master

Next, in Party Master you need to specify Transporter Name in ‘Transport’ data field, place where goods will be dispatched in ‘Station’ field and PIN Code of the place/station in ‘PIN Code’ field. This information will be picked automatically at the time of voucher feeding and can be changed for that voucher if required. Given below is the screenshot of Party Master.


eway bill


Once the above information is specified in all Parties, your Masters Information feeding is over.

Transactions Information (E-Way Bill related details in transactions)

Transactions Information is the information that is to be fed every time you create a voucher (Sales/Material Issue etc.).

While entering voucher, a ‘Transport Details’ window appears in which you need to specify the transport details like Transport, Station/To Place, PIN Code, Distance etc. By default these details will be picked from Party Master and GST Configuration and you can change them if required.

Given below is the screenshot of ‘Transport Details’ window that appears during voucher entry.


eway bill

Specify ‘Y’ in E-Way Bill Reqd. field and then specify approximate distance between ‘From and To Place’, ‘Mode of Transport’ and ‘E-Way Bill No’ in the Transport Details window.

Once voucher is saved, you can print the invoice with E-Way Bill related details printed on it.

Sometimes the transport related details are not known at the time of feeding vouchers. In such situation, you can feed these details later on using the Update Transport Details utility available through Administration Misc. Data entry. With this utility, you can enter transport details for vouchers already entered or we can say that you can update transport details of multiple vouchers using a single screen. Here you can specify all Transport related details for multiple vouchers in one go.

With the above information, we complete E-Way Bill implementation Part-I related to data entry of E-Way Bill. As of now this information is for the purpose of printing in invoice only. To generate E-Way Bill, user will have to go to E-Way Bill portal and generate E-Way Bill No. and specify the same in BUSY for printing.

To Learn the complete process of GST eWay Bill Implementation, you should watch the following video completely till the end - 


How to implement e-Way Bill in Busy Accounting Software


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